Meeting Minutes November 13, 2016

Hispanic Communicators DFW Meeting Minutes
November 13, 2016
The regular meeting of the Hispanic Communicators DFW was called to order at 10:18 a.m. on November 13 in Univision by HCDFW Board.

Karina R., Brenda L., Samuel B., Lourdes V

Approval of Minutes
All in favor of approval previous meeting: Unanimous
Open Issues

  • Committee Update
    Finances (Spreadsheet provided at board meeting with breakdown of expenses)
    Comerica $ 9,746.02
    PayPal $2,763.03
    Again please remember to network and get business cards/contact information for potential sponsors
    Aggregate to this list
    CD- Karina will follow-up
    IME Beca Ruben Ovando, consulado de Mexico will send us information so we can apply.
  • Sports workshop (Saul)- Board called Saul to answer and ask questions to get everyone on the same page. Samuel will be Saul’s board point of contact going forth as Karina will not be able to attend workshop. Workshop would be from 10 a.m. to 1 p.m.
    Saul will build powerpoint. Karina will create program by Thursday.
    Panelist – confirmed 4 with pending confirmation of FC Dallas, Mavs and Saul asked if anyone has a contact for the Rangers if you could please reach out to them.
    Food Sponsors- El padrino, Lourdes will pick up on Saturday, we have drinks and other supplies from our storage unit.
    Saul has asked for water, paper plates, paper towels, cups, coffee, pastries, juice
    Samuel will let us know of additional items may we need to purchase after going to storage unit.
    If need be water and food utensils will be provided
    Cost- FB Ad $10 approved for 2 ads
    Budget for food is max $50 with receipts
  • Update on Mixer
    Location J Pepes
    Date Dec. 3 but flexible
    Samuel will follow up, max for our budget would be $2000 including dj, social media corner, location. All present at board meeting agreed.
    Samuel will talk to Raul about the social corner.
  • Retreat
    Date: Jan 8 from 9 a.m. to 4 p.m.
    Attendees: board members and new board member tbd (that will take over Eden’s position)
    Goal-year planning for 2017, fundraising planning, leadership development
    3 hours to facilitate board leadership retreat
    Brenda will reach out to Norma/friend, Karina will speak to friend, Samuel reaching out to professors
  • Scholarship
    Where are we in the process? What is the calendar schedule?
    Karina has reached out to Rosa Rodriguez, Marissa Alanis will be second person and Samuel to reach out to Felicitates.
  • Next Meeting
    Lourdes won’t be present

Agenda for Next Meeting
For any topics you would like us to discuss please fill out the form through the link below (updated each month). This is the easiest way to aggregate topics instead of combing through Facebook posts. If it’s not on the form, it will not be on the agenda.
Please submit topics no later than Thursday by 5 p.m. prior to the meeting.
Meeting was adjourned at 12:32 p.m. by HCDFW Board. The next general meeting will be at 1 p.m. on Dec. 11, in Univision.

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